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Our aim:

The members of Involve Selection Ltd are committed to providing a quality service for employees, clients and apprentices by working in an open and accountable way that builds the trust and respect of all our stakeholders. One of the ways in which we can continue to improve our service is by listening and responding to the views of our members, customers and stakeholders, and in particular by responding positively to complaints, and by putting mistakes right.

Therefore we aim to ensure that:

making a complaint is as easy as possible;
we treat a complaint as a clear expression of dissatisfaction with our service which calls for an immediate response;
we deal with it promptly, politely and, when appropriate, confidentially;
we respond in the right way - for example, with an explanation, or an apology where we have got things wrong, or information on any action taken etc;
we learn from complaints, use them to improve our service, and review annually our complaints policy and procedures.

We recognise that many concerns will be raised informally and dealt with quickly. Our aims are to:

resolve informal concerns quickly;
keep matters low-key;
enable mediation between the complainant and the individual to whom the complaint has been referred.

An informal approach is appropriate when it can be achieved. But if concerns cannot be satisfactorily resolved informally, then the formal complaints procedure should be followed.Definition: Involve Selection Ltd defines a complaint as 'any expression of dissatisfaction (with Involve Selection Ltd, with a member of staff, or with an Involve Selection Ltd Trustee) that that requires a formal response. Purpose: The formal complaints procedure is intended to ensure that all complaints are handled fairly, consistently and wherever possible resolved to the complainant's satisfaction.

Involve Selection Ltd responsibility will be to:

acknowledge the formal complaint in writing;
respond within a stated period of time;
deal reasonably and sensitively with the complaint;
take action where appropriate.

A complainant's responsibility is to:

bring their complaint, in writing, to Involve Selection Ltd attention normally within 8weeks of the issue arising;
raise concerns promptly and directly with a member of staff in Involve Selection Ltd;
explain the problem as clearly and as fully as possible, including any action taken to date;
allow InvolveSelection Ltd a reasonable time to deal with the matter;
recognise that some circumstances may be beyond Involve SelectionLtd control.

Responsibility for Action: All Staff, and Directors of Involve Selection Ltd.Confidentiality:Except in exceptional circumstances, every attempt will be made to ensure that both the complainant and InvolveSelection Ltd maintain confidentiality. However, the circumstances giving rise to the complaint may be such that it may not be possible to maintain confidentiality (with each complaint judged on its own merit). Should this be the case, the situation will be explained to the complainant.Monitoring andReporting: The Directors of InvolveSelection Ltd will receive annually an anonymized report of complaints made and their resolution and complaints will be dealt with in accordance with InvolveSelection Ltd Privacy Policy.

Formal Complaints Procedure

Stage 1

In the first instance, if you are unable to resolve the issue informally, you should write to the member of staff who dealt with you, or their manager, so that he or she has a chance to put things right. If your complaint concerns a Management Team member of Involve Selection Ltd, rather than a member of Involve Selection Ltd staff, you should write formally to the individual concerned. In your letter you should set out the details of your complaint, the consequences for you as a result, and the remedy you are seeking. You can expect your complaint to be acknowledged within 4working days of receipt. You should get a response and an explanation within 15working days.

Stage 2

If you are not satisfied with the initial response to the complaint, then you can write to Involve Selection Ltd Managing Director and ask for your complaint and the response to be reviewed. You can expect theManaging Director to acknowledge your request within 4 working days of receipt and a response within 15 workings days.Involve Selection’s aim is to resolve all matters as quickly as possible. However, inevitably some issues will be more complex and therefore may require longer to be fully investigated.Consequently, timescales given for handling and responding to complaints are indicative. If a matter requires more detailed investigation, you will receive an interim response describing what is being done to deal with the matter, and when a full reply can be expected and from whom.

Final Stage

If you are not satisfied with the subsequent reply from Involve Selection Ltd.’s MD, then you have the option of writing to the board of Involve Selection Ltd, stating the reason why you are dissatisfied with the outcome.

Our contact details can be found on theInvolve Selection Ltd website. You must do this within 10 days of receiving the written response from Involve Selection Ltd board of directors.The board will respond normally within 10working days to inform you of the action which will be taken to investigate your complaint, and when you can expect to hear the outcome of the investigation. This policy will be kept up to date, will be reviewed at least annually and is signed by Involve Selection Ltd.’s Designated Safeguarding Lead James Brooklyn: James Brooklyn Designated Safeguarding LeadOctober 2020.

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Shoreham-by-Sea
West Sussex
BN43 5DP

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